What is RotaFish?

RotaFish is a free online tool that allows you to create and manage rotas for your team or group. You can create a rota for any type of schedule, such as work shifts, volunteer hours, or event planning. To create one now, simply click the "Create Rota" button, or to find out more watch the 3-minute video below (this is best watched landscape when using a phone).

How it works?

Click the headings below to learn about how to create a free rota with RotaFish:

• createCreate a Rota
  Simply click the "Create Rota" button to get started You can then give your rota a name and description, add roles for your participants, and set the schedule.

  1. Roles could be things like "Shift lead", "Cashier", "Cleaner", "Volunteer" for work shifts, or "Host", "Speaker", "Worship leader" for church services.
  2. Then you can set the schedule by choosing the dates and times of your occurrences including a note, like the name of the event/occurrence, location, or any other details you want to include.
  3. Then click the "Create Rota" button on the bottom right hand corner to save your rota.
• shareShare your rota with your group
  On the next page, you can share the link to your rota with your team or group. Share the link to your rota with your team or group, and they can sign up for the roles they want to be considered for, and mark themselves as available on the dates they are available.
• assistantPlan your rota
  Once enough people have signed up, you can use the responses to plan your rota. You can view the rota to see who has signed up for which roles, and who is available on which dates, and plan your rota by either:

  1. Manually assigning people to roles and occurrences by ticking the boxes yourself, or
  2. Use the "Auto-fill" assistant button to automatically assign people to roles and occurrences based on their availability.
• publishPublish your rota
  When you've planned your rota click the "Publish Rota" button to save your rota and email everyone that signed up to the rota. Everyone that signed up to the rota will receive an email with a link to the saved rota where they can view their assigned roles and occurrences.
• notificationsReceive email reminders
  Everyone that signed up to an occurrence of the rota will receive an email reminder approximately 2-days before each occurrence they are assigned to. The email will include the dates and times they are scheduled for, and a link to the rota where they can view more details.

Click here to create a free rota!

Current status:

There's a maximum of 15 people that can sign up to be involved in a single free rota, although if you're based in the UK for £1.50 GBP you can now upgrade a rota to be a "Large rota" to support up to 50 people in it (see our FAQ for more information). For all rotas there's a maximum of 15 occurrences in a single rota and a maximum of 10 roles.

Also RotaFish is in beta testing, so there will be bugs! Please let us know via our contact form if you find any, and we'll do our best to fix them as soon as we can.

Coming soon:

We are currently working on various additional features for which there will be a small charge to make RotaFish self-funding. These include WhatsApp reminders: where participants can choose to enter their phone number when signing up to a rota and will then receive WhatsApp messages when they are on the rota. For more information about these additional upcoming paid features see our frequently asked questions page.